Wedding fairs
You spend a full Sunday at a wedding fair — standing on your feet, talking to dozens of couples, handing out cards, taking notes on scraps of paper. Then the following week you're trying to remember who was who and following everyone up manually. EventPlan makes the whole process effortless, from the fair itself to the booking.
The wedding fair feature is an optional addon. See addon pricing →
Set up a fair in EventPlan and you get a branded, mobile-friendly form link — styled to match your business — that couples can fill in at your stand. You can share it as a QR code for couples to scan on their phones, or take their details yourself on a tablet.
The form captures both names, email address, mobile number for WhatsApp follow-up, wedding date, and preferred venue. Simple, quick, and nothing gets lost.
Each couple who fills in the form becomes a lead in EventPlan, linked to that specific fair. Their details are stored as a client record with the fair date and name attached, so you always know where each enquiry came from. No manual data entry needed after the fair.
Once a couple is in the system, a campaign sequence takes over. You set up a series of timed follow-up emails or WhatsApp messages in advance — sent days, weeks, or months after the fair — and EventPlan sends them automatically. Couples hear from you at the right moments without you having to lift a finger after the fair day itself.
This is particularly valuable for couples who are early in their planning and not ready to book yet. A well-timed sequence keeps you front of mind as they get closer to making decisions.
Because every lead is linked to a specific fair, you can see over time which fairs generate the most enquiries and — more importantly — which ones convert to actual bookings. That means you can make informed decisions about where to invest your Sundays and your stand fees.
If you exhibit at the same venue's fair every year, you don't need to set it up from scratch each time. Duplicate the details from a previous fair in one click and update the date — all your settings and campaign sequences carry over.
Wedding fairs appear in your EventPlan calendar alongside bookings and appointments, so you can see your full schedule in one view. Each fair links to its lead list, making it easy to check who you spoke to and what stage each couple is at.
£75/year or £7.50/month
In addition to the basic package. 30-day free trial available.
