Contracts signed, without the back and forth

Online booking forms

Every booking in EventPlan has its own booking form — a personalised summary of the client's event details, services booked, and costs. You generate a unique link for each client and send it with one click. They can review everything, ask questions, and sign without needing to print anything.

The booking form pulls through all the details already in the system — client name, event date, venue, services, deposit and balance amounts — so there's no re-keying or copy and pasting involved.

Electronic signatures

Clients sign their contract directly on the booking form using an electronic signature. Once signed, the agreement is stored against the booking and you receive a confirmation. The signed record is always there if you ever need to refer back to it.

No printing. No scanning. No waiting for a PDF to come back in an email.

Services & packages on the booking form

The services you've added to the booking — whether that's a standard package, optional extras, or a bespoke arrangement — are listed clearly on the booking form so both you and your client have a shared reference of exactly what's been agreed. This reduces the risk of misunderstandings and makes any future queries easy to resolve.

Payment reminders

With costs and payment due dates recorded against each booking, EventPlan flags when a deposit or balance payment is overdue. You can send a reminder directly from the booking record, or let an automated campaign sequence handle it for you.

Define your services once, use them everywhere

Set up your services and packages in EventPlan once — with names, descriptions, and standard pricing — and attach them to any booking in a few clicks. Costs can be automatically matched to your services so your quotes are always consistent and accurate.